What are the benefits of cashflow forecasting for your business?

There are many benefits to forecasting for your business, particularly when it comes to understanding your cash position and planning ahead.

First and foremost, you are more likely to protect and improve your profit position when you can project your income and expenses with a reasonable level of accuracy. This is not just about numbers on a report. It is about knowing what is coming up and being prepared for it.

Accurate cashflow forecasting also helps you identify opportunities and manage your day to day cash position. When you have this information available and up to date, you are in a much better position to make decisions at the right time, rather than reacting after the fact.

At First Class Accounts Ovens & Murray, this is a key part of how we support business owners. Reliable data and structured forecasting give you a clear view of what is happening in your business and what is coming next.

How cashflow forecasting supports better decisions

Here are some examples of questions that an accurate cashflow forecast can help you answer:

Can I start creating a new product or service, and when is the right time to do it? Can I open a new office or expand into a different area without putting pressure on cashflow? Can I afford to bring on another team member or outsource part of the business? Can I take additional drawings from the business without affecting upcoming obligations? Am I at risk of running out of cash, and if so, when?

These are the types of decisions business owners are making every day. Without a clear forecast, these decisions are often based on what is currently in the bank rather than what is coming up over the next few weeks or months.

This is where forecasting links directly to cashflow confidence. Knowing what is ahead allows you to plan payments, meet obligations such as GST, PAYG and super, and avoid last-minute pressure.

How to create a cashflow forecast

How do you create a cashflow forecast?

It no longer needs to be done manually in spreadsheets.

Forecasting apps such as Futrli, which integrates with Xero, allow you to build and maintain forecasts using your actual financial data. This reduces manual work and improves accuracy.

One of the key benefits is the ability to test decisions before you commit to them. You can model different scenarios and see how they impact your cash position before making a change in your business.

What forecasting tools like Futrli actually do

Futrli includes features that support this process:

It creates separate predictions for invoices, cash transactions and journal entries. It tracks how long it takes for invoices to be paid based on your actual customer behaviour. It adjusts forecasts as new data comes in during the month. It identifies patterns across different accounts. It includes payroll predictions aligned with your payroll setup. It presents information in a structured format that is easy to review.

These tools are only effective when the underlying data is accurate. Reliable bookkeeping and correctly processed payroll ensure your forecasts reflect what is actually happening in your business.

This is where First Class Accounts Ovens & Murray adds value. Forecasting is not treated as a standalone task. It is connected to your bookkeeping, payroll, and reporting, so everything is aligned and working together.

How far ahead should you forecast?

Forecasts are most useful when looking ahead over the next 6 to 12 months. This gives you enough visibility to plan for upcoming expenses and business decisions.

In the short term, forecasting helps manage immediate obligations such as payroll, supplier payments and ATO commitments.

Over a longer period, it allows you to assess trends and understand how your business is tracking.

The further you look ahead, the more variables come into play. This is why forecasts should be reviewed and updated regularly, not set once and left unchanged.

What this means for your business

If you are relying on your bank balance to guide decisions, you are only seeing part of the picture.

First Class Accounts Ovens & Murray can set up and manage cashflow forecasting for your business using tools like Futrli, supported by accurate bookkeeping and ongoing review.

If you want forecasting set up properly and working with your numbers, First Class Accounts Ovens & Murray can take care of it for you, so you always know where your business stands.

FAQs about cashflow forecasting

What is cashflow forecasting and why does it matter for Australian businesses?

Cashflow forecasting estimates the money coming into and going out of your business over a set period. For Australian businesses, it is critical for managing obligations like BAS, PAYG withholding, and superannuation, helping you avoid shortfalls and plan ahead with more certainty.

How does cash flow forecasting help manage ATO payments?

A cashflow forecast shows when key payments such as GST, PAYG, and super are due, alongside your expected income. This allows you to plan ahead, set funds aside, and avoid last minute pressure or missed deadlines.

Do I need software like Futrli for cashflow forecasting?

You can create forecasts manually, but tools like Futrli, connected to Xero, use real time data to improve accuracy and save time. They also allow you to test different scenarios, helping you make better decisions based on how your business actually operates.

Choosing business apps starts with your workflow

Choosing business apps should make your day to day work easier. In practice, many businesses end up with too many tools, poor setup, and systems that do not work together properly. That is where time gets lost and mistakes start to build up.

Before looking at any software, the first step is understanding how your business actually operates. The right apps come from that, not the other way around.

This is where business app advisory makes a difference. It is not just about recommending tools. It is about making sure those tools fit your workflow and are set up to support it properly.

What apps does my business need?

Most businesses do not have an app problem. They have a process problem.

Before deciding what apps you need, look at how work moves through your business:

• How does a job or task start?
• What steps does it go through?
• Where is information recorded?
• Who is responsible at each stage?
• Where delays or errors tend to happen?

This gives you a clear view of where systems are breaking down.

From there, you can identify gaps. For example:

• Manual data entry that could be reduced
• Information stored in multiple places
• Lack of visibility over jobs, invoices, or payments
• Delays between work being completed and invoiced

Only once these issues are clear should you start looking at apps to solve them.

How do I choose apps?

Once you understand your workflow, choosing business apps becomes far more straightforward.

Start with how your business runs

Apps should follow your process, not force you to change it.

If a system requires you to completely change how your team works, it often creates more problems than it solves. The goal is to support your existing workflow and improve it where needed.

Identify the specific problem first

Avoid choosing apps based on features.

Instead, ask:

• What problem are we trying to solve?
• What part of the process needs to improve?

Then assess whether an app actually addresses that issue.

Choose apps that connect properly

Disconnected systems are one of the biggest causes of inefficiency.

If your apps do not integrate with your accounting system, you will end up entering the same data more than once. That increases the risk of errors and slows everything down.

This is why starting with Xero integrations is a practical step. It helps ensure your systems can share data and stay aligned. As a Xero Gold Partner, we are experienced in selecting, implementing, and supporting Xero-connected apps so they work properly within your business.

Keep your system simple

Every app you add introduces:

• Another subscription
• Another system to maintain
• Another process your team needs to follow

If it does not clearly improve how your business runs, it should not be part of your system.

Avoiding overcomplication starts before you choose

Overcomplication rarely comes from the apps themselves. It usually comes from skipping the assessment stage. Common patterns include:

• Adding new apps without reviewing existing processes
• Keeping old systems alongside new ones
• No clear ownership of how apps are used
• No consistent way of entering or managing data

The result is a system that looks advanced but does not function well.

A simpler, well-structured setup will always outperform a complex one that has not been thought through.

Where this links back to your current setup?

Before adding anything new, it is worth reviewing what you already have in place. Ask:

• Are your current apps being used properly?
• Are they set up correctly?
• Are they solving the problems they were introduced for?

If not, the issue may not be the app itself, but how it has been implemented.

If you have not reviewed this before, it is worth assessing your current setup in detail before adding anything new, as most issues sit in how systems are configured and used.

What works when choosing business apps?

Choosing business apps should lead to:

• Clear, consistent processes
• Less manual handling of information
• Fewer errors across your systems
• Better visibility over what is happening in your business

That only happens when the apps are chosen based on how your business runs, not based on what looks useful.

This approach reflects how First Class Accounts Ovens & Murray works with business owners. The focus is on understanding your processes first, then selecting and implementing the right tools to support them properly.

Getting your systems working the way they should

If your current systems feel harder than they should be, or you are unsure what apps your business actually needs, it is worth reviewing your setup before adding anything new.

First Class Accounts Ovens & Murray provides app implementation support to help you assess your current processes, choose the right apps, and make sure they are set up and working properly from the start. 

FAQs about choosing business apps

What apps does my business need?

Your business needs apps that support how your work is actually done. Start by mapping your workflow, identifying where delays or manual work occur, and then select apps that solve those specific issues. Most businesses only need a small number of well integrated tools rather than multiple disconnected systems.

How do I choose apps for my business?

Choose apps by first understanding your processes, then identifying the exact problem you need to solve. Look for tools that integrate with your accounting system, are easy for your team to use, and fit your existing workflow. Avoid selecting apps based on features alone.

Should I review my current apps before adding new ones?

Yes. Many issues come from poor setup or underused systems rather than missing software. Reviewing your current apps helps identify whether they are configured correctly and being used properly before introducing anything new.

Is your business too small for hackers think again

There is a common assumption that cybercrime only targets large organisations. In reality, small businesses are often easier targets.

The Australian Taxation Office has reported that the average cost of cybercrime for a small business is close to $50,000. That cost is not just financial. It includes time, disruption, lost data, and in some cases, damage to relationships with staff and suppliers.

If your business relies on digital records, cloud apps, and online payments, you already have exposure. The question is not whether you are a target. It is whether your systems are set up to reduce risk.

First Class Accounts Ovens & Murray helps business owners put the right systems, apps and processes in place so digital records are managed securely and accurately from the start.

Why small businesses are targeted

Most cyber incidents in small businesses are not highly technical attacks. They are simple and effective.

Common examples include:

• Fake invoices sent to your email
• Requests to change supplier bank details
• Phishing emails pretending to be the ATO or software providers
• Unauthorised access to cloud accounting or document storage

These work because they rely on gaps in processes, not just technology.

If your records are not consistently managed, or your systems are not set up properly, it becomes much easier for errors or fraud to slip through.

This is where First Class Accounts Ovens & Murray adds value, by helping businesses tighten their processes, reduce manual handling issues, and make sure the systems behind their bookkeeping are working properly.

Where your business is most exposed

From a bookkeeping and compliance perspective, there are a few key areas where risk sits.

Digital receipts and document storage

Apps like Dext and Hubdoc make it easier to capture and store receipts and invoices. They reduce manual handling and improve record keeping.

However, if they are not set up correctly, risks can include:

• Documents being sent from unverified sources
• Incorrect data being extracted and pushed into your accounting system
• Duplicate or altered invoices being processed without review

First Class Accounts Ovens & Murray specialises in business apps and can help you set up tools like Dext and Hubdoc properly, so your records flow into your accounting system in a way that is accurate, secure and easy to manage.

Payment approvals and supplier changes

One of the most common fraud scenarios is a change to supplier bank details.

If there is no clear process to verify changes, payments can be redirected without being picked up until it is too late.

This is especially relevant around BAS and tax time, when payment volumes and activity increase.

First Class Accounts Ovens & Murray can help you build practical approval processes around payments and supplier changes, so your business is less exposed to avoidable fraud.

Access to your accounting system

Cloud accounting platforms like Xero are secure, but access controls matter.

Risks increase when:

• Multiple users share logins
• Permissions are not restricted
• Two factor authentication is not enforced

If someone gains access, they can change details, create transactions, or extract sensitive data.

Payroll and super data

Payroll contains some of the most sensitive information in your business.

Incorrect access or poor controls can expose:

• Employee personal details
• Bank account information
• Superannuation data

This creates both compliance risk and trust issues within your team. 

First Class Accounts Ovens & Murray provides fully managed payroll services, with secure systems and consistent processes, so employee data is handled properly and payments are completed accurately and on time.

Why tax time increases the risk

The lead up to EOFY and BAS deadlines is when many businesses are under pressure.

There are more transactions, more emails, and more requests for information. This creates the right conditions for mistakes or fraud.

Scam activity often increases during this period, including:

• Emails that appear to be from the ATO
• Fake payment requests timed around BAS or super due dates
• Renewal notices for services that look legitimate but are not

When processes are rushed, these are more likely to be missed. Working with First Class Accounts Ovens & Murray means your records, systems and reporting are kept up to date year round, which helps reduce pressure and lowers the risk of mistakes during busy compliance periods.

Practical steps to protect your business

You do not need complex systems to reduce risk. You need consistent, practical processes.

1. Lock down access to your systems

• Use individual logins for all users
• Enable two factor authentication on all apps
• Restrict access based on roles, not convenience

This is one of the simplest ways to reduce exposure.

2. Set clear approval processes

• Require verification for any change to supplier bank details
• Separate data entry from payment approval where possible
• Confirm changes using a known phone number, not email

This protects against the most common fraud scenarios.

3. Review how your apps are set up

Dext and Hubdoc can improve accuracy and efficiency, but only when configured properly.

• Set rules for how documents are captured and reviewed
• Check how data is being extracted before it is published
• Regularly review uncategorised or flagged items

Good setup reduces both errors and risk. This is a core part of what First Class Accounts Ovens & Murray does. We help business owners choose the right apps, set them up properly, and make sure they are working the way they should within the broader bookkeeping process

4. Keep your records up to date

Delayed bookkeeping increases risk.

When transactions are not reconciled regularly:

• Duplicate or unusual transactions are harder to spot
• Fraudulent activity can sit unnoticed
• Reporting becomes unreliable

Regular reconciliations give you visibility. First Class Accounts Ovens & Murray provides reliable, ongoing bookkeeping support so your records stay current and issues can be picked up earlier.

5. Be cautious with emails and payment requests

• Do not rely on email alone for financial changes
• Watch for small changes in email addresses or wording
• Treat urgent payment requests with care

If something feels off, it usually is.

Where First Class Accounts Ovens & Murray fits

Cybersecurity is not just about IT systems. It is also about how your financial processes are managed day to day.

First Class Accounts Ovens & Murray supports businesses by:

• Setting up and managing apps like Dext within a structured process
• Maintaining accurate and up to date records
• Managing reconciliations and identifying irregular transactions
• Supporting secure and consistent payment processes
• Reducing the pressure during BAS and EOFY periods

This is not just about using more software. It is about making sure the apps you use are right for your business, connected properly, and supported by processes that protect your data and reduce risk.

This is about control, not complexity

You do not need to overhaul everything to improve your position.

Start with your processes. Make sure your systems are set up correctly. Keep your records current.

If your business relies on digital records, you are already part of the system. The focus should be on making that system work properly and securely.

If you are relying on digital records and connected apps, First Class Accounts Ovens & Murray can help you review your current setup, improve your processes, and make sure your bookkeeping systems are working securely and properly.

FAQs about cybersecurity and bookkeeping

1. Why are small businesses targeted by cybercrime

Small businesses often have fewer controls in place, making them easier to access. Many attacks rely on simple process gaps rather than advanced technology.

2. Are apps like Dext and Hubdoc secure

Yes, but security depends on how they are set up and used. Clear processes, user permissions, and regular reviews are needed to reduce risk.

3. How can bookkeeping help prevent fraud

Accurate and up-to-date bookkeeping helps identify unusual transactions, supports better controls, and ensures financial data is reviewed regularly rather than after the fact.

Small Business Superannuation Clearing House (SBSCH) closing 2026

What you need to do now

On 1 July 2026, the Small Business Superannuation Clearing House (SBSCH) will close permanently as part of the Payday Super reforms. With only a few months left, employers still using the SBSCH need to find an alternative option, and soon.

This is not just a system being switched off. It is part of a broader shift in how super is paid, moving from quarterly payments to a process that aligns with payroll. If your current setup relies on the SBSCH, now is the time to review how your payroll and super processes work together.

Leaving this too late can create unnecessary pressure, especially when payroll and compliance are involved.

Don’t wait until the last minute

If you currently pay your superannuation quarterly, the Australian Taxation Office (ATO) recommends that the super payment for the January to March 2026 quarter, due 28 April 2026, be the last payment you make through the SBSCH.

That recommendation is there for a reason. It gives you a clear window to move across to a new provider and test your processes before the next payment is due.

That way, you give yourself time to find and adjust to a new provider before you need to pay super for the April to June 2026 quarter.

Remember, the April to June quarter payment, due 28 July 2026, cannot be made using the SBSCH after 30 June 2026.

If you leave the transition until June, you are relying on everything working perfectly the first time. In most cases, that is where issues show up. Small setup errors, incorrect employee data, or misunderstandings in how the new system works can delay payments.

A short transition period reduces that risk.

Choosing a new provider

There are a lot of different options out there to replace the SBSCH. The right choice depends on how your business currently runs and what systems you already have in place.

Check your existing payroll software, as it may already have super functions that you can use to pay your employees’ super guarantee contributions.

For many businesses, this is the simplest option. Keeping payroll and super in the same system reduces double handling and gives you better visibility over what has been processed and what is still outstanding.

If your current system does not support this, check other payroll software or providers that meet all SuperStream requirements.

When comparing options, focus on how the system works in practice. Look at how super is processed within each pay run, how payments are tracked, and how easy it is to correct errors if they occur.

You can also find a commercial clearing house or super fund that provides payment options. That might include your default super fund.

This can work well for businesses with a smaller team or a simpler payroll structure, but it is still important to ensure the process fits into your overall workflow.

Once you’ve picked your new provider, make sure to trial it well before 1 July 2026. That way, you can get comfortable with the new platform while also having the chance to troubleshoot any potential errors before Payday Super comes into effect.

Running a few test cycles helps you identify gaps early, rather than during a live payroll.

Understanding Payday Super

As a reminder, Payday Super requires that employers pay their employees’ super at the same time as their salary and wages.

Funds need to be received into employees’ nominated super funds within seven business days of payday.

This is a significant change for businesses that are used to quarterly payments.

It means your payroll process needs to be consistent every pay cycle. There is less room for delay, and more reliance on systems being set up correctly.

It also means your cash flow needs to support more frequent super payments. This is where planning becomes important, especially for businesses that manage tight margins or seasonal income.

You can read more about what the Payday Super changes mean for your business here. 

Closing up your SBSCH account

After 11:59 pm AEST on 30 June 2026, you won’t be able to log in to the SBSCH to submit instructions or view records.

Make sure that you’ve finalised any payments and downloaded any reports from the SBSCH before it closes for good.

This includes:

• Payment confirmations

• Employee contribution records

• Any historical reporting you may need for compliance or reconciliation

Once access is removed, those records are no longer available through the system. Keeping your own copies ensures you still have access if needed later.

Make sure you’re Payday Super ready

Moving away from the SBSCH is one part of the change. Making sure your payroll and super processes are set up correctly is the other.

If your current setup feels manual, inconsistent, or difficult to manage, this is the right time to address it.

First Class Accounts Ovens & Murray works with business owners to make sure payroll and super are handled accurately and on time, every time.

That includes:

• Reviewing your current payroll and super setup

• Recommending and implementing the right systems

• Making sure your processes support Payday Super requirements

• Providing ongoing support so nothing is missed

Need help picking an alternative to the Small Business Superannuation Clearing House, or looking for further advice about Payday Super?

Get in touch with First Class Accounts Ovens & Murray. We can walk you through your options and put a plan in place so your business is ready well before 1 July.

FAQs about SBSCH closing 2026

What happens if I keep using SBSCH after June 2026?

You will not be able to use the SBSCH after 30 June 2026. Any super payments after this date must be made through an alternative provider.

Can I use my payroll software instead of SBSCH?

Yes, many payroll systems include super payment functions that meet SuperStream requirements. This can simplify your process by keeping payroll and super in one system.

How do I prepare for Payday Super?

You need to ensure your payroll system can process super at the same time as wages, that your data is accurate, and that your cash flow supports more frequent payments.

Staying on top of ATO compliance in 2026

“Every year we see small businesses run into avoidable issues because they haven’t kept accurate records, reported all their income or managed their cashflow effectively”

Angela Allen, ATO Assistant Commissioner

The Australian Taxation Office continues to focus on small business compliance in 2026. The message is consistent. Most issues they see are preventable.

When compliance slips, it does not just create a tax problem. It impacts cash flow, payroll, and your ability to make decisions based on accurate numbers. It also increases the risk of penalties, interest charges, and unwanted attention from the ATO.

The good news is that most compliance issues come down to a small number of areas. When these are managed properly, everything else becomes easier to stay on top of.

Here are five practical ways to keep your business compliant and operating as it should.

1. Stay on top of your ATO debts

ATO debt is one of the most common pressure points for business owners. It often builds quietly and then becomes difficult to manage.

The ATO expects businesses to be proactive. If you are unable to pay on time, early engagement matters. Payment plans are available, and in some cases, interest may be reduced, but only if you take action early.

From a practical perspective, this comes back to visibility. You need to know what is due, when it is due, and whether the funds are available.

This is where having up to date bookkeeping and regular reporting makes a difference. When your numbers are current, you can plan for GST, PAYG and other obligations rather than reacting to them.

If you are unsure what you owe or when payments are due, that is already a risk that needs to be addressed.

2. Separate accounts for separate obligations

One of the simplest ways to avoid compliance issues is to separate your obligations from your operating cash.

GST and PAYG withholding are not business income. They are amounts you hold on behalf of the ATO. When they sit in your main account, they are easily used for day to day expenses.

Setting up dedicated bank accounts for these obligations removes that risk.

Each time you receive income, a portion is transferred into the relevant account. When it is time to lodge and pay, the funds are already there.

This approach supports stronger cash flow control and reduces the stress that often comes with BAS time.

For many businesses, this is a simple change that creates immediate stability.

3. Good records, good business

Accurate record keeping is not optional. It is a legal requirement.

In 2026, the ATO continues to move towards digital reporting and real time data. Manual processes increase the risk of errors, missed transactions, and incomplete records.

Digital systems such as Xero, MYOB and QuickBooks, along with supporting apps like Dext, allow you to capture transactions as they happen. This reduces manual data entry and improves accuracy.

Good record keeping supports:

• accurate BAS and tax lodgements

• clear cash flow visibility

• reliable reporting for decision making

• easier collaboration with your accountant

If your records are not up to date, everything becomes reactive. This is where mistakes happen.

First Class Accounts Ovens & Murray works with businesses to ensure records are current, accurate and structured properly, so reporting and compliance are handled without last minute pressure.

4. Prepare for payday super

From 1 July 2026, Payday Super will require employers to pay Superannuation Guarantee at the same time as wages.

This is a significant change. Instead of quarterly super payments, contributions will need to be processed each pay cycle.

For many businesses, this will impact:

• payroll processes

• cash flow timing

• system capability

If your payroll system is not set up correctly, this change will create compliance risk very quickly.

Now is the time to review how your payroll is managed. This includes checking that your system can process super with each pay run and that your cash flow can support more frequent payments.

Accurate payroll processing is critical. Your team expects to be paid correctly and on time, and super is part of that.

First Class Accounts Ovens & Murray ensures payroll, super, and reporting obligations are handled consistently, so changes like Payday Super are managed properly from the start. You can read more about Payday Super and What The Changes Mean For Your Business here. 

5. Closing or winding down a business

If you are closing your business, compliance does not stop when you cease trading.

There are final obligations that must be completed, including:

• lodging final BAS and tax returns

• cancelling your ABN and GST registration

• finalising payroll and super payments

• ensuring employee entitlements are paid

If these steps are missed, issues can continue long after the business has closed.

This is an area where having the right support matters. The process needs to be handled in the correct order to avoid follow up action from the ATO.

First Class Accounts Ovens & Murray can guide you through this process, ensuring everything is finalised correctly and nothing is left outstanding.

Working with the right support

The ATO recommends working with registered tax practitioners. This ensures your business is meeting current requirements and staying aligned with tax law.

In practice, this also means having a team that keeps your records current, your reporting accurate, and your obligations visible.

At First Class Accounts Ovens & Murray, the focus is on getting things done properly and on time. There are no gaps, no chasing, and no uncertainty around what needs to be done.

If your bookkeeping, payroll or compliance feels inconsistent, it is worth addressing now before it becomes a larger issue.

Make compliance part of how your business runs

ATO compliance should not be something you think about once a quarter. It should be built into how your business operates day to day.

When your systems are set up properly and your records are maintained consistently:

• cash flow becomes easier to manage

• obligations are planned for, not rushed

• payroll and super are handled correctly

• reporting supports better decisions

If you want your compliance handled without the stress, contact us.

FAQs about staying on top of ATO compliance in 2026

What happens if my business falls behind on ATO payments?

If you fall behind, the ATO may apply interest and penalties. You can contact them to set up a payment plan, but early action is important to avoid escalation.

What is Payday Super and when does it start?

Payday Super starts on 1 July 2026. Employers will need to pay superannuation at the same time as wages instead of quarterly. Find out more here.

Do i need separate bank accounts for GSTand PAYG?

It is not mandatory, but it is strongly recommended. Separate accounts help you set aside funds and ensure you can meet your BAS and withholding obligations on time.

In 2026, businesses across New South Wales will need to account for an additional public holiday on Monday 27 April.

This happens because Anzac Day falls on a Saturday. While Anzac Day itself on 25 April remains a public holiday, the Monday is recognised as an additional public holiday.

For business owners, this is not just a calendar update. It has a direct impact on payroll, staff costs, and compliance.

What days are public holidays for ANZAC Day in April 2026

For payroll purposes, there are two relevant public holidays:

• Saturday 25 April 2026

• Monday 27 April 2026

Both days are treated as public holidays under NSW rules.

This means any employee entitlements that apply to public holidays need to be considered for both dates.

What this means for payroll

Public holidays affect how employees are paid, depending on their employment type and whether they work on the day.

This may include:

• Public holiday penalty rates

• Public holiday loadings

• Entitlements for employees who do not work but would normally be rostered

• Alternative day arrangements depending on awards or agreements

If your team works across weekends and weekdays, this becomes more complex. Saturday 25 April and Monday 27 April may be treated differently depending on the award, but both still carry public holiday obligations.

It is your responsibility as the employer to ensure the correct interpretation is applied.

Where things can go wrong

This type of situation often creates issues when:

• Payroll systems are not updated with the additional public holiday

• Awards are not interpreted correctly

• Staff rosters are not aligned with public holiday entitlements

• Manual overrides are missed or applied inconsistently

Even small errors can lead to underpayments, overpayments, or compliance risks.

This is especially important where you have a mix of casual, part time, and full time employees.

Practical steps to take now

To avoid problems in April 2026, it is worth reviewing your payroll setup now.

Check that:

• Your payroll system includes both public holiday dates

• Employee awards and pay conditions are up to date

• Rosters for that period are clear and documented

• Any automatic rules in your software are behaving as expected

If you are unsure, this is the time to clarify it, not after payroll has been processed.

How First Class Accounts Ovens & Murray can support you

Payroll is one of the areas where accuracy and timing matter most. Your team expects to be paid correctly, and the rules need to be followed.

First Class Accounts Ovens & Murray manages payroll for business owners who want it handled properly, without needing to stay across every rule and exception themselves.

This includes setting up payroll systems correctly, processing each pay run, and making sure compliance requirements are met.

Keep your payroll clean and compliant

An extra public holiday might seem minor, but it can quickly create confusion if your systems and processes are not set up properly.

If you want to be confident your payroll is accurate and handled on time, First Class Accounts Ovens & Murray can take care of it for you.

Planning ahead in business

What does the future look like for your business?

Running a business in 2026 comes with a different level of pressure. Global events are directly affecting day to day operations, not just long term planning. Fuel prices have increased sharply, which is flowing through to transport, supplier costs and pricing across most industries.

At the same time, interest rates remain elevated, increasing borrowing costs and tightening cash flow for many businesses.

These external pressures are creating a more unpredictable operating environment. Costs shift, compliance requirements change, and cash flow can tighten quickly if it is not actively managed.

If you are a business owner, the more visibility you have over your numbers, systems and obligations, the more control you have over your decisions.

Planning is not about predicting the future perfectly. It is about being prepared for different scenarios and knowing what actions to take when things change.

Practical steps to strengthen your business position

Start with a clear cash flow forecast

A current and accurate cash flow forecast gives you visibility over what is coming in, what is going out, and when. This is one of the most practical ways to stay in control, especially when costs are changing quickly.

If you are unsure how to structure this, First Class Accounts Ovens & Murray can set up and maintain a cash flow forecast so you are not working it out on the fly each month.

Plan for key obligations in advance

Know when your BAS, PAYG withholding and super payments are due. Planning for these early avoids last minute pressure and protects your cash position.

We manage lodgements, track due dates and help you plan for upcoming payments so there are no surprises.

Understand your breakeven point

Knowing your breakeven point helps you make informed decisions about pricing, staffing and expenses. It also gives you a clear baseline when reviewing performance.

Schedule regular reviews of your numbers

Monthly reviews of your financial data help you identify trends early. This includes looking at revenue, expenses, margins and cash position.

This is where the numbers start to make sense. We can provide regular reporting and talk through what it actually means, so you can act on it.

Set aside funds for tax obligations

Review your current profit position and plan ahead for tax. Waiting until year end can create avoidable pressure on your cash flow.

Work with your bookkeeper consistently

A single meeting will not give you long term clarity. Regular conversations allow you to ask questions, understand your numbers, and adjust your approach as needed.

Our contract service model means the work is done consistently, and you have ongoing support when you need it.

Document your business direction

Be clear on your plans. Whether you are aiming for growth, maintaining your current position, or preparing for exit, your systems and decisions should support that direction.

Review your systems and processes

Inefficient processes cost time and money. Look at how work is being completed and where improvements can be made.

We review your current setup and identify where things can be streamlined, so you are not spending time fixing avoidable issues.

Use the right apps to reduce manual work

Many businesses are still spending time on manual data entry and disconnected systems. The right apps can reduce errors, improve accuracy and give you better information in real time.

At First Class Accounts Ovens & Murray, we support business owners in selecting and implementing apps that match how their business operates. This includes setup, integration and ongoing support so the systems actually work day to day.

Turning planning into action

If you are unsure where to start, or you want clarity around your numbers, systems or obligations, it is worth having a conversation.

First Class Accounts Ovens & Murray provides reliable bookkeeping, payroll and app advisory support, so you have accurate information and processes that work.

Contact us to discuss how we can support your business with clear reporting, better systems and consistent follow through.

FAQs about planning ahead in business

What is cash flow planning in a small business? 

Cash flow planning is tracking when money comes in and goes out so you can meet obligations like wages, BAS and supplier payments on time.

Why is regular bookkeeping important for business planning? 

Regular bookkeeping ensures your data is accurate and up to date, allowing you to make decisions based on current financial information rather than estimates.

How can business apps improve bookkeeping processes? 

Business apps automate data entry, connect systems and provide real time reporting, which reduces errors and improves efficiency across your operations.

Business name renewal scams in Australia: what to watch for

Business name renewal scams are becoming more common across Australia. We are seeing more clients receive renewal notices that look official but are actually sent by private third party companies. In some cases, these invoices have been paid before it becomes clear they are not issued by ASIC.

These notices are designed to look similar to legitimate correspondence and are often sent well before the actual renewal date. They usually include an invoice with fees that are much higher than the official ASIC renewal cost.

For many business owners, the document looks legitimate at first glance. It references business name renewal, includes payment instructions, and may even use wording that appears official. This is why these notices are catching people out.

Understanding how business name renewals work in Australia can help you avoid unnecessary costs.

How business name renewals work

In Australia, business name registrations and renewals are managed by the Australian Securities and Investments Commission (ASIC).

ASIC is the only official authority responsible for business name registration and renewal. Renewal reminders are typically sent close to the renewal date and will always come from an official government source.

Legitimate ASIC communication will always come from a website or email address ending in .gov.au.

If the communication does not come from a .gov.au address, it is not an official government notice.

Why these scam notices work

Many of these notices are designed to appear legitimate. They often include:

references to your registered business namea professional looking invoiceinstructions to pay a renewal feeofficial sounding language

The key difference is that these notices are sent by private companies offering a renewal service rather than by ASIC itself.

While some of these businesses operate legally as intermediaries, the fees they charge are often significantly higher than the official ASIC renewal cost. In other cases, the notice may be designed to mislead recipients into thinking it is a government invoice.

Another common warning sign is timing. Scam notices are frequently sent well before the standard 30 day renewal window.

Risks of paying these invoices

If a scam or unofficial renewal notice is paid, several problems can occur.

The renewal fee may be much higher than the official ASIC fee.

Your business may lose direct control over parts of the registration process.

Business name details may be updated with the third party’s contact information.

These issues can create unnecessary complications later when managing or renewing the registration again.

How to avoid business name renewal scams

There are a few simple checks that can help you avoid these scams.

First, always check where the notice has come from. Official communication will come from a .gov.au email or website.

Second, be cautious if the notice arrives well before your renewal is due. ASIC reminders are generally issued within the normal renewal window.

Third, renew your business name directly through the official ASIC website rather than paying invoices from third party companies.

You can check your renewal details or complete a renewal using the official ASIC page below.

https://www.asic.gov.au/for-business-and-companies/business-names/renew-a-business-name-registration/

If you receive a renewal notice and are unsure whether it is legitimate, it is worth taking a moment to verify it before making any payment.

Staying alert protects your registration

Business name renewal scams rely on documents that look legitimate and arrive at the right time to create urgency. Taking a few moments to confirm the source of the notice can prevent unnecessary costs and protect your business name registration.

If you receive a notice that you are unsure about, checking your renewal directly through the ASIC Business Name Register is the safest approach.

FAQs about business name renewal scams

What is a business name renewal scam in Australia?

A business name renewal scam occurs when a private company sends an invoice that looks like an official renewal notice. These notices often charge significantly higher fees and are not issued by ASIC.

How can I tell if a business name renewal notice is legitimate?

Legitimate renewal reminders come from the Australian Securities and Investments Commission and will always use a .gov.au website or email address. If the notice comes from another domain, it is not an official ASIC reminder.

Where should I renew my business name in Australia?

Business names should be renewed directly through the official ASIC website. The renewal can be completed through the ASIC Business Name Register.

Looking after yourself as a small business owner

As a small business owner, do you find looking after yourself a challenge?

Owning and working in a small business can take up most of your time and headspace. When payroll needs to be processed, BAS deadlines are approaching, suppliers are waiting to be paid and staff have questions, your own wellbeing is often the first thing to drop off the list.

It is common to start the year with good intentions around exercise, balance or reducing stress. Yet without practical systems in place, those goals are hard to maintain.

If your business depends on you making clear decisions every day, your own wellbeing is not optional. It is part of running a stable business.

A practical approach that works

Instead of setting large, vague goals, set smaller, specific ones that are realistic in a busy business week. Consistency matters more than intensity.

Make a point of getting outside every day and doing a small amount of movement. It does not need to be a gym membership, structured training or long sessions.

Even a walk around the block between meetings creates space to reset your thinking.

Research published in Preventive Medicine shows that reducing sedentary time and replacing it with light activity improves health outcomes. For business owners who spend long hours reviewing reports, managing payroll or handling compliance, small changes can have measurable impact.

Simple actions that work

Start small and stay consistent. The goal is not perfection. It is building habits that support clear thinking and steady decision making.

Start walking Walking supports both physical and mental health. It also creates thinking space. Many business owners find that stepping away from their desk helps them see solutions more clearly.

Take the stairs rather than the lift Small daily decisions add up. Choosing movement where it is available keeps activity practical and achievable.

Integrate movement into your commute If possible, replace part of your daily drive with a bike ride or short walk. When activity is built into your routine, it becomes part of your system rather than another task.

Park further away or get off earlier If cycling is not realistic, park further from the office or exit public transport one stop earlier. Small adjustments still count.

Walk to meetings or coffee If you have a local meeting, consider walking. If you are heading out for coffee, choose somewhere a short distance away. It builds movement into your day without requiring extra time.

Why this matters for your business

Current Australian health guidelines recommend at least 30 minutes of moderate physical activity on most days of the week. That can be built across your day rather than completed in one session.

For business owners, the benefit is not only physical. Clearer thinking, better focus and reduced stress all support stronger business decisions.

If you are responsible for wages, superannuation, ATO lodgements and cash flow planning, you need clarity. You also need reliable systems.

Exercise supports your wellbeing. Accurate bookkeeping and payroll support your business stability. Both matter.

When stress is coming from your numbers

If your stress is coming from uncertainty around BAS, super payments, payroll compliance or cash flow timing, it may be time to review your processes.

First Class Accounts Ovens & Murray provides reliable, done for you bookkeeping, payroll processing and business app advisory. Work is completed accurately and on time, every time.

When your numbers are clear and your systems are structured, you are not carrying everything yourself.

If you would like to review your bookkeeping processes, payroll setup or app integrations, contact First Class Accounts Ovens & Murray for a confidential discussion.

Taking care of yourself also means building a business that runs with structure and clarity.

FAQs about small business owner wellbeing

How can small business owners reduce stress? 

Small business owners can reduce stress by improving systems, ensuring bookkeeping and payroll are up to date, planning cash flow in advance and building small daily wellbeing habits such as walking or short breaks.

Why is bookkeeping important for business owner wellbeing? 

Accurate bookkeeping reduces uncertainty. When business owners know what is coming in, what is going out and when payments are due, it lowers stress and improves decision making.

How does cash flow planning improve work life balance? 

Cash flow planning helps business owners avoid last minute pressure around wages, supplier payments and tax obligations. Forward planning reduces financial stress and allows owners to focus on operations and family time.

Should I outsource payroll and bookkeeping? 

If payroll, BAS and reporting are taking up significant time or causing stress, outsourcing to a reliable provider such as First Class Accounts Ovens & Murray can improve accuracy and free up time for higher value work.